Bank Secrecy Act (BSA) Regulations - Unusual
Characteristics or Activities
Gregory J. Cook, EA, CPA
Notice any unusual characteristics, such as:
*An
individual customer purchases products/services on a regular basis but seems
neither to reside nor work in the MSB’s service area.
*A
customer pays for MSB products/services using musty bills that have an unusual
or chemical-like odor.
*A
customer pays for MSB products/services using money orders or traveler’s checks
without relevant entries on the face of the instrument. (e.g., for money orders
– no payee, and for traveler’s checks – no signature or countersignature).
*A
customer pays for MSB products/services using money orders or traveler’s checks
with unusual symbols, stamps or written annotations (such as initials) that
appear either on the face or on the back of the instruments.
*A
customer purchases money transfers, money orders, traveler’s checks, etc., with
large amounts of cash when the MSB does not require payment in cash.
*An
individual or business customer asks to purchase traveler’s checks or money
orders in large bulk orders.
*A
customer purchases a number of money transfers, money orders, or traveler’s
checks for large amounts or just under a specified threshold without apparent
reason.
*A
customer starts frequently exchanging small bills for large bills, or vise
versa, when the customer does not normally use cash as a means of payment.
*A
customer sends and receives money transfers in equal amounts at or about the
same time.
*A
customer receives a number of small money transfers and the same day, or within
several days, initiates one or more send money transfers to a person in another
city or country in about the same amount.
*A
customer sends or receives frequent or large volumes of money transfers to or
from persons located in foreign countries, especially countries listed as
non-cooperative jurisdictions.
*A
customer receives money transfers and immediately purchases monetary instruments
prepared for payment to a third party.
Changes in Transactions or Patterns of Transactions
Be alert for changes in activity, such as:
*Major
changes in customer behavior, for example:
-An individual money order customer begins to make weekly purchases of money
orders in the same amounts (when previously he or she only purchased money
orders on pay day for rent, utilities, etc.).
-An individual customer begins to bring in large amounts of cash (when
previously he or she cashed his or her paycheck to purchase instruments or
transfers).
*Sudden
and inconsistent changes in money transfer send or receive transactions.
*Rapid
increase in size and frequency of cash used by a particular customer.
Employees
Watch out for employee behavior, such as:
*An
MSB employee whose lifestyle cannot be supported by his/her salary, which may
indicate receipt of tips or bribes.
*An
employee who is reluctant to take a vacation, which may indicate he/she has
agreed, or is being forced, to provide services to one or more customers in
violation of law or company policy.
*An
employee who is associated with unusually large numbers of transactions in
unusually large amounts, which may indicate he/she has agreed, or is being
forced, to provide services to one or more customers in violation of law or
company policy.
Situations like those described in this section often will be found, upon
further examination, to be completely legitimate. By the same token, other
situations not mentioned here might be suspicious if they are inconsistent with
the normal activity of a particular customer or employee. As an MSB or MSB
employee, you must make a reasonable judgment.
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