Print Reports in QuickBooks

Gregory J. Cook, EA, CPA+ Accredited Tax Advisor Past President Alabama Society of Enrolled Agents Past President Alabama Association of Accountants

Printing Reports in QuickBooks

Trial Balance report
Print the Trial Balance report for the day after the year that you just closed. This allows you to make sure that all income and expense accounts have a zero balance and are closed out to Retained Earnings. Check that the balance of your bank account in the Year-to-Date column agrees with your Trial Balance Report.


Go to the Reports menu, choose Accountant & Taxes, and then click Trial Balance.

What this report tells you
This is the traditional trial balance report. Use this report for clients for whom you don't make adjusting journal entries, or when you want to modify or memorize the report or perform any other standard report operation.

This report creates a trial balance as of a specific date, and shows the balance of each account in debit and credit format.


Profit & Loss Standard report
Verify that the Profit & Loss report includes the correct dates and is set to the appropriate accounting method (cash or accrual).

Go to the Reports menu, click Company & Financial, and then click Profit & Loss Standard.

What this report tells you
This report is also known as an income statement. It summarizes your income and expenses for the month, so you can tell whether you're operating at a profit or a loss. The report shows subtotals for each income or expense account in your chart of accounts. The last line shows your net income (or loss) for the month.

To see a list of the transactions that make up an amount, double-click the amount.

Date range
The default date range is for the current month to date. You can show profit and loss for a different date range by choosing another date range from the Dates drop-down list.


Balance Sheet Standard report
Reconcile and verify all your Balance Sheet items. Be sure that this year's beginning Retained Earnings matches last year's ending Retained Earnings.


Go to the Reports menu and click Company & Financial.
Click Balance Sheet Standard.
What this report tells you
This report provides a financial snapshot of your company as of a specific date. The report calculates how much your business is worth (your business's equity) by subtracting all the money your company owes (liabilities) from everything it owns (assets). The total for equity includes your company's net income for the fiscal year to date.

Date range
The date is today's date, but you can change the date by entering a different date in the As Of field.