Tax Write-Off for Truck, Van or SUV
Depreciation deductions for most cars and trucks are limited by the "luxury car/passenger vehicle" limitations imposed by the IRS under Code Section 280(f).
Vehicles with a Gross Vehicle Weight Rating (GVWR) greater than 6,000 lbs. avoid these caps or limits!
If you use your truck, van, suv or car in your business, you can deduct the costs of operating and maintaining it.
You generally can deduct either your actual expenses or the standard mileage rate (for 2014 the mileage rate for business use is 56 cents per mile). the books and records are inadequate; or the taxpayer withholds his books and records.
Standard Mileage Rate - for 2014 is .56 per mile
It is important that if you use your vehicle for both business and personal use, that you track the mileage for each category of use (whether you claim actual expenses or the mileage rate). Instead of figuring actual expenses, you may be able to use the standard mileage rate to figure the deductible costs of operating your car, van, pickup, or panel truck for business purposes. You can use the standard mileage rate for a vehicle you own or lease. The standard mileage rate is a specified amount of money you can deduct for each business mile you drive. It is announced annually by the IRS. To figure your deduction, multiply your business miles by the standard mileage rate for the year.
Generally, if you use the standard mileage rate, you cannot deduct your actual expenses. However, you may be able to deduct 100% of business-related parking fees and tolls. In addition, you may deduct the business percentage of interest on your vehicle loan, and certain state and local taxes
How to figure the business percentage use: You drove your van 20,000 miles during the year. 16,000 miles were for business and 4,000 miles were for personal use. You can claim only 80% (16,000 / 20,000) of the cost of the business percentage items listed above.
If you want to use the standard mileage rate for a car you own, you must choose to use it in the first year the car is available for use in your business. In later years, you can choose to use the standard mileage rate or actual expenses. If you want to use the standard mileage rate for a car you lease, you must choose to use it for the entire lease period.
If you deduct actual expenses, you can deduct the cost of the following items: depreciation or lease payments, rental fees, garage rent, licenses, repairs, gas, oil, tires, interest, insurance, parking fees and tolls.
My standard advice to clients goes something like this. Never buy a vehicle just for the tax write-off. However, if you need the truck, suv or van and it will assist you in the production of income, lower your operating costs, make your life easier or make you happy, then go ahead and buy. Some people prefer to drive a truck, suv or van over a passenger vehicle but usually these vehicles are meeting a need to haul bulky stuff.
Generally if put 15,000 miles or more on a passenger vehicle that has reasonably low operating costs, you will be better off using the mileage rate. If you drive a more expensive vehicle and put fewer than 15,000 miles per year on it, you will be better off using actual expenses.
Because you must keep mileage records whether you are claiming actual expenses or the standard mileage rate, I recommend the GPS Logbook. The reports it generates are IRS compliant. Plug it in and forget it. It will log where you went and how many miles each trip was. All you have to do periodically is plug it in to your computer download the reports and enter the purpose of the trip and who (if anyone) you met with.
Your Car, Truck or SUV and Income Taxes
How Much Can You Deduct?
Your section 179 deduction is generally the cost of the qualifying property. However, the total amount you can elect to deduct under section 179 is subject to a dollar limit and a business income limit. These limits apply to each taxpayer, not to each business.
If you buy qualifying property with cash and a trade-in, its cost for purposes of the section 179 deduction includes only the cash you paid.
The total amount you can elect to deduct under section 179 for most property placed in service in 2011 generally cannot be more than $500,000. If you acquire and place in service more than one item of qualifying property during the year, you can allocate the section 179 deduction among the items in any way, as long as the total deduction is not more than $500,000. You do not have to claim the full $500,000.
Under certain circumstances, the general dollar limits on the section 179 deduction may be reduced or increased or there may be additional dollar limits. The general dollar limit is affected by any of the following situations; the cost of your section 179 property placed in service exceeds $2,000,000, your business is an enterprise zone business, you placed in service a sport utility or certain other vehicles or you are married filing a joint or separate return.
Costs exceeding $2,000,000
If the cost of your qualifying section 179 property placed in service in a year is more than $2,000,000, you generally must reduce the dollar limit (but not below zero) by the amount of cost over $2,000,000. If the cost of your section 179 property placed in service during 2011 is $2,500,000 or more, you cannot take a section 179 deduction.
Enterprise Zone Businesses
An increased section 179 deduction is available to enterprise zone businesses for qualified zone property placed in service before January 1, 2012, in an empowerment zone. For more information including the definitions of �enterprise zone business� and �qualified zone property,� see sections 1397A, 1397C, and 1397D of the Internal Revenue Code. The dollar limit on the section 179 deduction is increased by the smaller of: $35,000 or the cost of section 179 property that is also qualified zone property placed in service before January 1, 2012 (including such property placed in service by your spouse, even if you are filing a separate return).
Sport Utility and Certain Other Vehicles
You cannot elect to expense more than $25,000 of the cost of any heavy sport utility vehicle (SUV) and certain other vehicles placed in service during the tax year. This rule applies to any 4-wheeled vehicle primarily designed or used to carry passengers over public streets, roads, or highways, that is rated at more than 6,000 pounds gross vehicle weight and not more than 14,000 pounds gross vehicle weight. However, the $25,000 limit does not apply to any vehicle:
- Designed to seat more than nine passengers behind the driver's seat,
- Equipped with a cargo area (either open or enclosed by a cap) of at least six feet in interior length that is not readily accessible from the passenger compartment, or
- That has an integral enclosure fully enclosing the driver compartment and load carrying device, does not have seating rearward of the driver's seat, and has no body section protruding more than 30 inches ahead of the leading edge of the windshield.
If you are married, how you figure your section 179 deduction depends on whether you file jointly or separately. If you file a joint return, you and your spouse are treated as one taxpayer in determining any reduction to the dollar limit, regardless of which of you purchased the property or placed it in service. If you and your spouse file separate returns, you are treated as one taxpayer for the dollar limit, including the reduction for costs over $800,000. You must allocate the dollar limit (after any reduction) between you equally, unless you both elect a different allocation. If the percentages elected by each of you do not total 100%, 50% will be allocated to each of you.
Business Income Limit
The total cost you can deduct each year after you apply the dollar limit is limited to the taxable income from the active conduct of any trade or business during the year. Generally, you are considered to actively conduct a trade or business if you meaningfully participate in the management or operations of the trade or business. Any cost not deductible in one year under section 179 because of this limit can be carried to the next year.
Carryover of disallowed deduction
You can carry over for an unlimited number of years the cost of any section 179 property you elected to expense but were unable to because of the business income limit. This disallowed deduction amount is shown on line 13 of Form 4562. You use the amount you carry over to determine your section 179 deduction in the next year. Enter that amount on line 10 of your Form 4562 for the next year.
If you place more than one property in service in a year, you can select the properties for which all or a part of the costs will be carried forward. Your selections must be shown in your books and records. For this purpose, treat section 179 costs allocated from a partnership or an S corporation as one item of section 179 property. If you do not make a selection, the total carryover will be allocated equally among the properties you elected to expense for the year. If costs from more than one year are carried forward to a subsequent year in which only part of the total carryover can be deducted, you must deduct the costs being carried forward from the earliest year first.
- Astro Passenger Van AWD
- Avalanche pickup
- Express Van (both cargo and passenger models)
- Silverado pickup
- Suburban SUV
- Tahoe SUV
- Trailblazer SUV extended models only
- Econoline E150 and E350
- Envoy SUV Denali
- Safari Passenger Van AWD
- Savana van (both cargo and passenger models)
- Sierra pickup
- F250 pickup
- Yukon SUV
- Land Rover
- 4Runner Limited V8 4WD SUV
- 4Runner Sport V8 4WD SUV
- 4Runner SR5 V8 4WD SUV
- Land Cruiser SUV
- Sequoia SUV
- Tundra Access Cab
- Tundra Double Cab
Take the pain out of logging your journeys. Make sure you claim all your journeys without having to switch on an app or calculate mileages. Simply plug the unit into your car power socket. The device will log your car journeys automatically. Synch the data to your PC and create editable reports as often as you want.
This thing is worth it's weight in gold in an IRS audit. Toggle between business and personal journeys and personalize the reports to suit your needs. Reports are IRS compliant. The unit includes a USB car charger. 12 months subscription to Google mapping is included.
At the price it is available for, it will pay for itself the first month. This is one of the very best time-savers I've ever seen. On top of that, if it catches just 200 miles that you might miss, it just paid for itself again. Plus, if you bring the report to us at tax time, we'll scan it and keep a back-up for you.
I can't tell you how many times I've represented someone in an IRS audit where the taxpayer failed to keep good records relating to automobile mileage. People tell me, "if I spend all of my time on record-keeping, I wouldn't make any money to pay taxes on." Let this little device automatically do it all for you!
Do you spend more time keeping records and documentation than concentrating on your business?
Twenty-five years ago, I would tell clients "You don't want to run your business with cheap software you can buy at Wal-Mart". Today I say, "Actually that's exactly what you want to do, if you can." Times and products change.
We put the "Well Being" of our clients first!
The field of finance deals with the concepts of time, money, risk and how they are interrelated. It also deals with how money is spent and budgeted. There are basically five steps in financial planning, the key component of personal finance.